Compassion International

  • Administrative Assistant III

    Job ID
    2018-11123
    Location Name
    Colorado Springs, CO
    Category
    Administrative & Operations
  • Overview

    This career level administrative assistant, while maintaining strict confidentiality, collaborates with teammates to perform high level administrative work that directly advances the operations and objectives of the Facilities Department, providing a full suite of skilled support functions. This position reports to the Senior Manager of Facilities.

     

    PLEASE NOTE: Only local applicants will be considered for this position.

    Essential Job Functions

    Responsibilities

    • Maintains a personal relationship with Jesus Christ. Is a consistent witness for Jesus Christ, maintains a courteous, Christ-like attitude in dealing with people within and outside of Compassion, and faithfully upholds Compassion’s ministry in prayer.
    • Acts as an advocate for children – raising the awareness of the needs, neglect, nurture, and potential of children in poverty and challenging and enabling those within one’s influence to greater involvement and effectiveness on behalf of children.
    • Answers detailed questions, explains processes, and corresponds with people concerning specialized information within the Facilities Department. 
    • Performs skilled support work entering detailed electronic data, researching, retrieving, and formatting information and data requiring specialized knowledge. Processes and oversees department invoicing.
    • Drafts and/or proofreads records, documents, or forms and other correspondence, which may be confidential in nature. Often schedules major meetings, records meeting minutes, coordinates complex travel, welcomes and hosts visitors, and prepares agendas and itineraries.
    • May perform light manual labor such as delivering office supplies, arranging chairs, and setting up refreshments or brochures and displays.
    • Creates or coordinates data report creation, tracking, and dissemination. 
    • May communicate with staff in other countries to facilitate processing of information or work product, follows up on accuracy and process compliance, and ensures clear understanding between functions.
    • May administer programs requiring subject matter expertise as well as gathering, evaluating and reporting on data related to the Facilities Department or client departments.
    • May order supplies or services, arrange for shipping or transportation, or provide other logistical services in accordance with standard practices and policies or trains other staff to accomplish these tasks. May provide document recording or authentication services as required.
    • Manages the Facilities Service Desk, responding to email inquiries and requests submitted into Service Now. 

    Qualifications

    Faith

    • Has a personal relationship with Jesus Christ.



    Culture

    • Accountable for supporting, upholding, and engaging in Compassion's core "Cultural Behaviors" in all internal and external communication and relationships.


    Education

    • High School Diploma 


    Work Experience

    • Experience working in an administrative position. 

     


    *** Equivalent education, training and/or certification may be substituted for experience and education shown above ***



    Working Environment: Office – Standard Office Environment

    Physical Demands: Sitting, standing, and/or walking for up to 8 hours per day

    Travel Requirements: No travel required for this role



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